In these unprecedented times, it is ideal for working from home. And, it is common to hire remote employees- one, they are productive and have no need to commute, and require no workspace, which is the best option for a small scale business.
Further, it improves employee retention, cost cuts down and increases diversity. Despite these advantages, there is also a bigger challenge-employee time tracking.
An automated time tracking app does the job perfectly for you. QuickBooks time tracking app. works best for all Small to Medium Businesses (SMBs) that have a versatile presence in time tracking. Click here to know more about the most effective time tracking apps that offer seamless integration with Quickbooks.
Here are the steps you need to follow to maximize the effect of QuickBooks time tracking apps.
- Onboarding
You must be investing time in ensuring that your employees understand the work culture and procedures correctly.
If your budget allows, you can bring them to your office for a day and clarify their department’s responsibilities.
Provide them with the personal security logins and permissions to access the company’s resources. This foundation will brief them to start their position quickly. It is also a good idea to hold a short training session to refresh your new hires’ memories about the way Quickbooks works.
- Design a structure for work
As a team leader, your job doesn’t end with allocating the work to your remote employees. It is much more like conversing with them about whereabouts, inquiring about dependencies, and needing any resources.
This way, they feel accountable and gives them a sense of belonging to their workplace.
QuickBooks time tracking app facilitates a holistic, collaborative platform for all its users.
By which, you and your remote team can effectively manage the project, discuss the tasks, and share documents for reviewing but, more importantly, track the time on individual tasks.
You can use them to design a workflow to help your remote employees follow up with projects.
- Agree on deadlines
Providing the freedom of work is the most extraordinary form of trust which your employees feel relieved about. This trust, while difficult to build initially, allows your resources to work with more creative freedom and leads to the building of a happier, more positive work environment.
Indeed, scheduling the meetings and setting a deadline for them with realistic expectations to move at their own pace enables them to deliver on time. This statement is at least true for the employees that have a sense of ownership.
However, this sense of ownership is built as a result of efforts initiated from both, the employee and the employer.
Suppose some of your employees finish the work before the deadline, then, while it may seem counterintuitive, it isn’t wise to allocate more work for them on the same day instead provide them rest.
As the rule of thumb of “productivity,”- working for more hours is not equal to being productive.
To support this, When I Work, a QuickBooks integrated time tracking app tracks overtime, vacation, and leave time automatically.
- Handle time zone differences
It is difficult for you and your remote employees who are not working in the same time zone.
So, negotiating with them on the crossover working hours best for both, even during the onboarding session, is the smartest way to handle it.
After all, you cannot expect them to be available according to your convenience. Working with remote resources may be a necessity right now, but the trend is here to stay.
Such a scenario calls for proactive actions from the side of the employers. One such action would be to set up processes that enable resources and individuals from all across the globe to collaborate seamlessly, regardless of the time zone differences between them.
This is where an integration of Quickbooks and an employee time tracking app will prove beneficial.
In fact, you can even use Quickbooks time tracking app to set each member’s local time within the app.
- Establish effective communication
Working remotely may give a sense of isolation to your employees. As previously said, engage them with the day to day happenings in your workplace.
Small gestures like emailing them the regular progress updates, scheduling video calls with all in-office team members will make them feel like a part of your team.
Build a team spirit by organizing gatherings at least a couple of times in the year so that they can socialize with you.
An integration of Quickbooks and time tracking will allow you to find out when your employees are lacking behind, or working alone on a project for an extended period of time. If that is the case, you can ensure that special attention is being paid to them to ensure they don’t feel left out and the sense of belongingness stays alive and well inside their mind.
- Automate Payroll Processing
Payroll processing is a labour intensive and time-consuming task. Moreover, the monotonous nature of the task means that it is dreaded by most employees that have to do it. Then there is also the problem of a human error occurring, the likeliness of which is much higher when the person doing the work would rather be doing something else.
With Quickbooks and time tracking software integration, this process can be automated almost effortlessly. This will not just save your employees from doing monotonous work, it will also enable you to use your resources for more productive tasks. At the same time, since the entire process will be done by an algorithm, you can rest assured because automation will eliminate all likelihood of a human error occurring.
Conclusion
Managing a remote team needs a lot of motivation and commitment from both sides. By employing well-developed time tracking strategies, you can support your employees to achieve productivity. QuickBooks time tracking app tracks your business and sets you on the right path.
By automating the most monotonous processes and optimizing the productivity achieved by various processes, integration of Quickbooks with your time tracking app will prove beneficial to your business.
