If you are a business owner or a trusted person to your boss, sometimes you will need to organize and throw corporate parties and events for your customers and coworkers. It may seem like a complicated and challenging task, but when you plan it carefully and have organizational skills, it’s not that hard. You only need to know what you want and what can you afford.
You can always hire a professional to do that for you, but if you know how to do it, you will save a lot of money and you will organize it following your taste. If you have some experience and confidence, you can always throw an amazing event.
You only need to follow some of these tips and tricks:
Start making plans immediately
What is this event for? Will you promote some new product or service? Or you will present your results to the clients? You need to know what is the reason you’re organizing this party. That will help you plan the next steps and decide what do you want to do and accomplish. Don’t hurry, but also don’t wait to organize the event one week before the day.
Make a guest list
You need to decide who will you invite to your corporate party. Your guests need to be valuable people who will help increase your business performance. Don’t invite too many people, especially if someone you respect is not your potential client. You need to invite the people who are interested in your service, so don’t be afraid to leave your friends out of this. Business is business and you need relevant people to be present there.
Make all the necessary lists
After you created the guest list, you need to write down the plan, decide what you will serve as lunch or dinner, what drinks to offer, what you will present, what you need to buy, and so on. Be careful about every event’s aspect, so you won’t miss something important.
Create a team
Probably, you can’t organize it alone. So, ask your most trusted and skilled coworkers to help you. Make a winning team by joining your knowledge and powers, so you can throw an event you will be proud of. Every one of you will have a task that will need to finish until the big day, and everything is easier when it’s split between skilled people who are not afraid to put their efforts and organize a great party.
Consider the right timing
Timing is very important. If the event is during the workweek, schedule it earlier and don’t make it last too long. Many of your guests need to wake up early the next day. Follow the weather forecast to avoid rainy and windy days, especially if you want an outside party. Every aspect should be considered while planning, even the possibility of climate disaster, that will stop some of your guests arrive on time.
Plan it step by step
We know you are excited, but calm down and write down all the necessary steps of the planning process. Don’t move to the next one until you finish the current point od the list. Only if you plan smartly, you will avoid messing up something. If you can’t do it alone, ask for help.
Set a budget
One of the hardest things is to stick to the budget you set. Sometimes you will need to spend a few more dollars, but if the expenses go a lot above the initial budget, you need to see what are you doing wrong. Many event planners forget to add money for invitations and free parking spots for their clients. Check the expenses once again and proceed to the next step.
Set a clear goal
What is your final goal? Do you want to promote something new? Do you want to sell something? Your goal is a stable base that will help you build the whole event. Make sure you have enough samples of your product. Make discount coupons and vouchers for your clients. They will appreciate your effort and sure they will come back for more.
Pick a good menu
Every corporate event is followed by good food and high-quality drinks. If you are a food serving service you don’t need to pick a menu because you create it on your own. But, in every other case, make sure that you have enough food and drinks. You can even look for something different and interesting on candyflosscrazy.com, or to experiment by yourself, if you are talented cooker.
Choose the venue
After the menu, the venue is also an important part of your event. Choose it carefully, because it needs to be suitable for the party theme. Avoid cafe-bars and crowded places. If you can, reserve the whole venue for you and the people you invited.
Send your invitations
Today we live in modern times, and it’s normal to send the invitations via email. But, you can also send paper invitations, because many people forget to check their inbox, and they can miss it. You can make it look unique and interesting if you are creative enough.
Promote the event
Promote your event on social media or by sending emails to the invited people. You need to keep them interested and willing to come. Again, you need to be creative and patient to make all of this work for you.
Have a surprising moment
Everyone loves pleasant surprises. You can give your guests some gifts or award them with vouchers. Also, you can hire some public figures to help you promote the new service. Your clients will talk about the surprising moment for months if you do it properly.
Let the guests have fun
Don’t make the whole event all about you and your products. Let people have fun. Hire a band or a DJ that will keep them entertained during the party. But, also be ready to answer their questions and receive their critics patiently. They will help you improve your business and organize an even better event for the next time.
Enjoy your party
You don’t need to be stressed all the time because you don’t have the power you need to keep the party under your initial plan. So, calm down and enjoy, and have fun together with your guests.