Choosing an event production company can be a challenging task since there are a lot of different services available on the market. Everyone says they are the best in the business, but how can you know if they are telling the truth?
In this article, we are going to give you some tips on how to vet the service and how to find out if they are better than the rest. Follow our guide and you will find the perfect company for your professional gathering with ease.
1. Experience
When choosing an event production company, you should look at their experience. But remember, you should not only look at the overall experience they’ve had. The best company for you is the one who has relevant knowledge and skills.
For example, some of these businesses know how to organize an event, but some of them are only experienced in finding the right equipment, tech support and/or audio and visual equipment. Depending on the thing you want to organize, you need to find a firm that will provide everything and that will take care of every part of the event.
2. Recommendations
When you want to pick the right production company, then you should learn what others have to say about it. Try to look for the testimonials they have on their website and remember that these things are going to show you the best side of the firm.
Then you can talk to other businesses or people who have previous experience in hiring these firms. They can tell you more about the positives and the negatives of the place they chose. You can also check what people have to say about them on Yelp, or you can just go on Facebook and look at their reviews and ratings.
Mouth referrals are another great way to find the right event planner for you because people don’t recommend places they are not satisfied with. Try to look for random referrals without specifically asking for them.
3. Details
The right planner should think about every single part of the event. Unless you decide that you are going to hire several different companies, you should look for one place that will take care of everything.
This should cover all the details and they should have several backup plans. As we all know, things can go wrong, and they can go wrong fast. You need someone who will be able to turn things around and who will know how to handle even the worst of situations.
As a person who has no experience in these things, you cannot foresee all the problems that may occur, but the place you hire should be able to know all the things that can happen.
4. Creative side
When we organize an event, no matter what that is, we want to do something that’s unique. Nowadays there are too many different parties and all of them feel like they have the same repeating themes.
When choosing the right planner, you need to ask them what they plan to do, or at least give you an outline before you hire them. You want to be different and you want your guests to be amazed by the thing you are organizing.
You can go online and search for some ideas, but the company you choose should come up with different ideas and present them to you. Always ask for a portfolio before you decide for one place, and ask them questions on how they plan things and how they come up with ideas.
If you notice that the business you want to choose uses the same few themes over and over again, then you might want to look for another one.
5. Equipment
The equipment a service uses is one of the most important parts of the whole event. If you choose the wrong service, you may end up with things that break in the middle of the gathering, or you might have issues with the sound or the lights.
PureAudioVisual suggests that the right company will have a strategic plan when it comes to Audio Visual rentals and gear, and they will be able to answer all the questions you may have. Talk to the service about the things they offer, what are their rental options, and if they have the newest technology. The representatives should be able to give you some additional ideas on what you can use and how to make the whole thing better.
For example, a video wall is an amazing option if you want to make a statement, and if you are looking to educate your guests. You can also opt for HQ live streams that people from different locations can watch. It is said the sky is the limit when it comes to tech gear, so look for a company that can provide all of that and more.
6. Fresh or experienced
This is something you need to think about. Some services on the market have years of experience and they are really professional at what they do. However, these places may not be as creative as the fresh, young companies. Usually, the places with a lot of experience and many successful events behind them have higher prices, but users say they are worth it.
On the other hand, the new services usually have a unique approach and they will do everything to make a name for themselves. They are most likely going to be cheaper than the old companies, and they are more likely to offer you better cooperation. One thing to consider, though, the newer places may not have the needed skills on how to handle serious issues and what to do if everything goes wrong.
So, it is up to you to see if you want to hire a service that’s been in the business for a long time, people who have the needed skills and that may cost a bit more, or to hire someone with fresh eyes, who is less expensive, and probably inexperienced.
These are some of the things you should consider when choosing the right service for your gathering. You should also think about the budget and the certifications the service offers. Talk to them before you hire them, and if don’t forget to ask them all the things you want to know. There are hundreds of different companies out there who specialize in event production, so you just have to find the right one for you.