Event Production Company

6 Tips for Choosing an Event Production Company

Choosing an event production company can be a challenging task since there are a lot of different services available on the market. Everyone says they are the best in the business, but how can you know if they are telling the truth?

In this article, we are going to give you some tips on how to vet the service and how to find out if they are better than the rest. Follow our guide and you will find the perfect company for your professional gathering with ease.

1. Experience

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When choosing an event production company, you should look at their experience. But remember, you should not only look at the overall experience they’ve had. The best company for you is the one who has relevant knowledge and skills.

For example, some of these businesses know how to organize an event, but some of them are only experienced in finding the right equipment, tech support and/or audio and visual equipment. Depending on the thing you want to organize, you need to find a firm that will provide everything and that will take care of every part of the event.

2. Recommendations

When you want to pick the right production company, then you should learn what others have to say about it. Try to look for the testimonials they have on their website and remember that these things are going to show you the best side of the firm.

Then you can talk to other businesses or people who have previous experience in hiring these firms. They can tell you more about the positives and the negatives of the place they chose. You can also check what people have to say about them on Yelp, or you can just go on Facebook and look at their reviews and ratings.

Mouth referrals are another great way to find the right event planner for you because people don’t recommend places they are not satisfied with. Try to look for random referrals without specifically asking for them.

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3. Details

The right planner should think about every single part of the event. Unless you decide that you are going to hire several different companies, you should look for one place that will take care of everything.

This should cover all the details and they should have several backup plans. As we all know, things can go wrong, and they can go wrong fast. You need someone who will be able to turn things around and who will know how to handle even the worst of situations.

As a person who has no experience in these things, you cannot foresee all the problems that may occur, but the place you hire should be able to know all the things that can happen.

4. Creative side

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When we organize an event, no matter what that is, we want to do something that’s unique. Nowadays there are too many different parties and all of them feel like they have the same repeating themes.

When choosing the right planner, you need to ask them what they plan to do, or at least give you an outline before you hire them. You want to be different and you want your guests to be amazed by the thing you are organizing.

You can go online and search for some ideas, but the company you choose should come up with different ideas and present them to you. Always ask for a portfolio before you decide for one place, and ask them questions on how they plan things and how they come up with ideas.

If you notice that the business you want to choose uses the same few themes over and over again, then you might want to look for another one.

5. Equipment

The equipment a service uses is one of the most important parts of the whole event. If you choose the wrong service, you may end up with things that break in the middle of the gathering, or you might have issues with the sound or the lights.

PureAudioVisual suggests that the right company will have a strategic plan when it comes to Audio Visual rentals and gear, and they will be able to answer all the questions you may have. Talk to the service about the things they offer, what are their rental options, and if they have the newest technology. The representatives should be able to give you some additional ideas on what you can use and how to make the whole thing better.

For example, a video wall is an amazing option if you want to make a statement, and if you are looking to educate your guests. You can also opt for HQ live streams that people from different locations can watch. It is said the sky is the limit when it comes to tech gear, so look for a company that can provide all of that and more.

6. Fresh or experienced

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This is something you need to think about. Some services on the market have years of experience and they are really professional at what they do. However, these places may not be as creative as the fresh, young companies. Usually, the places with a lot of experience and many successful events behind them have higher prices, but users say they are worth it.

On the other hand, the new services usually have a unique approach and they will do everything to make a name for themselves. They are most likely going to be cheaper than the old companies, and they are more likely to offer you better cooperation. One thing to consider, though, the newer places may not have the needed skills on how to handle serious issues and what to do if everything goes wrong.

So, it is up to you to see if you want to hire a service that’s been in the business for a long time, people who have the needed skills and that may cost a bit more, or to hire someone with fresh eyes, who is less expensive, and probably inexperienced.

These are some of the things you should consider when choosing the right service for your gathering. You should also think about the budget and the certifications the service offers. Talk to them before you hire them, and if don’t forget to ask them all the things you want to know. There are hundreds of different companies out there who specialize in event production, so you just have to find the right one for you.

Choosing Your Music and Event Production Company

If you’re planning for an event, a basic Google search can help you. It will provide countless results to help you find a music and event production company. You can find companies with advertisements and companies that are listed under a map. You can also find hundreds of companies on the next pages. But how do you determine the best company for your event?

Choosing a company to partner with for an event is a big decision. When it comes to investing the time and expense in organizing an event, there’s nothing more important than its success. Companies can easily say that they are reputable. But how will you be sure that their claim is true? Here are some qualities that you need to look for when choosing a music and event production company. 

Experience

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It’s important to make sure that the company you’re working with has enough experience. That’s because it determines the success of your event. What events has the company coordinated? How long has the event production company been in this business?

For you to find these out, you can check out the companies’ website. And then look for the projects they’ve worked on which are similar to the one that you need planned. If the company is still relatively new, it’ll be unfair to automatically scratch it off of the list. Every company has to start somewhere. In this case, you can research the company’s experience and background.

Digital Marketing Presence

It’s important for any music and event production company to have a strong digital marketing presence. What you can do is to conduct an online audit of all the potential music and event production companies. Check their website or blog and opt in to their newsletter. Your event needs to be promoted so it’s only necessary for the company to do the same for themselves.

Creativity

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A music or a production event can inspire and impress the attendees. And the most memorable events are the creative ones. If your goal is to leave a lasting impression on the attendees, then you can ask the company to hand you their portfolio. Check the portfolio to see if they are creative enough with their past events. You may also check if they have case studies you can read on their websites.

Resources and Budgeting

When hiring an event production company, you’ll need to set your budget. The company will have to stay within that budget. It’s the company’s job to use all the resources in carrying out your vision.

Communication

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How often does the company provide its customers with a status report? Communication is one of the biggest factors to consider when hiring an event production company. You and the company need to be in frequent communication. Also, they should be accessible whenever you need them. What you can do is to ask about their turnaround time for emails or calls.

Attention to Detail

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Paying attention to even the smallest detail is the key to a successful event. Attention to detail and careful planning can prevent things from going wrong. What you can do is to ask about the safety measures in preventing unforeseen events. Also, ask about the possible ways to handle them the moment they arise.

Affiliations and Professional Certifications

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It’s important for a music and event production company to have professional certifications. It’s also important for the company you’re going to work with to have connections with other companies. These give credibility to the company. That’s because these show that the company is committed and serious with the industry.

Testimonials and References From Other People

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What clients say about the music and event production company will hold more weight than anything. It even holds more weight that what the company tells you about themselves. This is the best way to find out the history of the company. What you can do is to look for testimonials on their websites. You may also look for reviews on social media platforms like Facebook or Yelp. These testimonials will lead you to the best company there is.

These are all the factors you need to take into consideration when choosing a company. But what if there are two or three companies that meet your criteria? How do you find the best one? Simple. Choose the Catalyst Companies. When it comes to event production, the Catalyst Companies is your best option. Clients will keep coming back for more. They’ll be stunned by the space, sound, video, and the lights.

What can the Catalyst Companies do?

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  1. Event Production – The Catalyst Companies are perfecting the systems with their experience in the live event space. The goal is to deliver an outstanding product.. They’re not only focused on providing the best value in the marketplace. This helps them deepen their relationship with the clients, forming a synergetic partnership.
  2. Event Staffing – The Catalyst Companies can help in covering all of the essential points. This means that they provide you with all the necessary people to put on a successful show. All you need to do is ask.
  3. Venue Sourcing – It may be a challenge to find a venue to hold a great event. With their large number of contacts in this industry, you’ll be able to source and even contract the perfect venue.
  4. Event Planning – The Catalyst Companies have been around for 15 years now. Their experience is unquestionable. You’ll be sure that your sales outcome and content will have a big impact towards the audience.
  5. Live Streaming Marketing – They have marketing team composed of experts. These experts will partner with you in identifying ways to deliver your content to a larger audience.
  6. Creative Content – If you’re thinking of a tangible content, all you need to do is to leave it to the Catalyst Companies. They’ll put everything together to create very powerful graphics. This will help you achieve the level of impact that you want.

What are your thoughts? Please let us know on the comments section below.