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Top 7 Benefits of Fleet Maintenance Software

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Did you know that the fleet maintenance software market was worth $10.44 billion in 2020 and is poised to reach $41.77 billion by 2028?

According to Verified Market Research, the expected 10.8% compound annual growth rate from 2021 to 2028 is primarily a function of more government regulations and the need to optimize fleet operating costs. It’s the sort of tool that can make a big difference for your company.

When you consider the benefits this type of software offers, you’ll see you might be missing out if your business has a fleet of vehicles but doesn’t have fleet maintenance software. It makes sense to weigh the advantages of possibly changing the way you manage your fleet.

Keep reading to learn about seven benefits businesses can get with fleet maintenance software.

1. Ensure Vehicles Are Properly Maintained

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One of the benefits of fleet maintenance software is that it’ll help ensure the vehicles are taken care of. You can use the software to track the service history, the dates of maintenance and repairs, work performed, and other essential things. Fleet maintenance software will streamline the entire process so vehicles are taken care of per manufacturer recommendations. Failing to take proper care of the vehicles in your fleet might cost you down the road. Well-maintained cars, trucks, and vans will be more reliable and last longer than improperly maintained vehicles. If you are looking for a great fleet maintenance software option, check out Cetaris.

2. Prevent Unnecessary Downtime

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Another reason you need fleet maintenance software is to help cut down on downtime. If you need your vehicles out and about serving customers and picking supplies from vendors, the last thing you’ll want is to see your vehicles sidelined due to malfunctions.

By using fleet maintenance software, you can ensure preventive maintenance is performed. And doing regular maintenance will reduce the chances of malfunctions that take your vehicles off the road. Downtime means you’ll make less money. So, do what you can to prevent downtime.

3. Reduce Costs

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When it comes to successfully managing a fleet of vehicles, you’ll also want to consider fuel costs. You’ve no doubt noticed that the cost of gas and diesel has skyrocketed–and there’s no reason to suggest that the prices will be coming back down to earth any time soon. But here’s the thing. If your fleet vehicles are not maintained properly, they won’t run efficiently. And if your vehicles don’t run efficiently, they’ll burn through the fuel faster than they should. You need to get maintenance specified by the vehicle manufacturers. Oil changes, tune-ups, and fluid changes are necessary within specific time frames. Using fleet maintenance software means you’ll always be up to date on maintenance and repairs. You can even set things up to get reminders when maintenance is due.

4. Consolidate Warranty Information

It can be hard enough for you to keep track of warranty information for all the components of your car. But it’s even more difficult for a company with a fleet of vehicles. There’ll be a lot of warranties to keep track of. Fleet management software will make it easy to stay on top of warranties for cars, tires, parts and components, and other things.

Remember that warranties come with terms and conditions. Failing to abide by them can void the warranties. Fleet management software will be a godsend if you have someone employed at your company who needs to keep track of these things. The person won’t have to struggle to find warranty information. The data will be consolidated in a single repository, which means your company will know whenever a warrantied part malfunctions.

It’ll be easier to get maintenance and repairs done when you can instantly access warranty information. You can also find out when warranties are nearing their end or have already expired.

5. Easy to Add New Vehicles

If your company has a fleet of vehicles, chances are that you’ll be adding new vehicles and removing old ones from time to time. You’ll find it easy to add and remove vehicles listed in your fleet maintenance vehicle software. So, your software will meet your needs now and in the future.

6. Vehicle Maintenance Logs

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Using a fleet maintenance software tool also means being able to create vehicle maintenance logs. If any of your vehicles malfunction and require repairs, the mechanic will be able to check through the vehicle maintenance logs to look at the repair and maintenance history. Having access to this information can provide the mechanic with the necessary information to get a vehicle up and running faster. And this will, of course, reduce downtime.

7. Remote Access

If you keep fleet maintenance records in books on a shelf somewhere, you’ll only have access to them at your place of business. But if you get fleet maintenance software, you’ll be able to access the vehicle information you want from wherever you wish. Whether you’re in the office or on the road serving clients, you’ll be able to access the information you need if a fleet vehicle is experiencing issues. Again, the sooner you have access to such information, the sooner you can get the car in for servicing.

You can see that there are benefits to using fleet maintenance software. If your company has a fleet of vehicles, the best way to take care of the cars, trucks, and vans is to obtain software that makes it easy to stay on top of maintenance and repairs.

How do you find the right provider of fleet maintenance software? You can start by asking other business owners you know about what they’re using. Another good idea is to read reviews to find out what other fleet owners have to say about different fleet maintenance software. Ensure you check out different vendors’ websites to see what they offer.

It’s also a good idea to get in touch with vendor representatives. Ask questions and, if available, request demos. That’ll help you decide if a solution is right for your business. When you find the right fleet maintenance software, you’ll wonder why you didn’t get one sooner.


Ricardo is a freelance writer specialized in politics. He is with foreignpolicyi.org from the beginning and helps it grow. Email: richardorland4[at]gmai.com

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